Engineering Students at Queen's
Fourth Year Students
- Engineers in the Class of 2019 must complete a minimum of 35 Total Hours.
At least 15 of these hours MUST be completed during Final Week, unless takedown hours were completed
See next bullet point. However, more than 10 hours can be completed during Final Week; these will
towards your Total Hours.
- Sci ’19s had the option to complete 5 hours during takeover/takedown for Sci ’18’s Formal.
- If you completed less than 5 hours, the remainder are left as final week hours.
- If you completed more than 5 hours, those count towards regular hours.
- If you completed the 5 hours, you will only have to complete 10 hours during Final Week
Ex. You did 8 takedown hours last year. You now have 10 final + 17 regular hours remaining (27
Ex. You did 3 takedown hours last year. You now have 12 final + 20 regular hours remaining (32
Fifth Year Students
Fifth year students who did not choose to attend their own Sci Formal can purchase a Sci ’19 ticket
and must complete 35 total hours with 15 of those hours being Final Week hours.
If you are a fifth-year student who did attend your own Sci Formal you can only attend our Sci
Formal as a guest.
Guests who attend Queen’s (students not in Sci ’19) must complete 20 Total Hours, including 10 Final
- Guests who do not attend Queen’s are not required to complete any hours.
All Sci ’19s completing an internship next year are still eligible to attend Sci Formal, only if their
internship is organized through QUIP.
Interns do still have to complete hours, but do not have to complete final week hours. Interns can
complete hours at any time in the fall before Science Formal.
Students located in Kingston must complete 30 total hours. These hours can be completed at any
Students located within 300 km of Kingston (GTA, Montreal, Ottawa, etc.) must complete 15 total
hours. These 15 hours can be completed at any time.
- Students located more than 300 km away from Kingston do not have to complete any hours.
If you are involved in activities outside of school or you have a personal situation that you feel may
hinder you from completing your Science Formal hour requirements, you may qualify for an hour
Policy regarding the hour reductions will be posted during the first week of school along with the hour
reduction application. The Communications Chair will be providing both.
Activities that can qualify you for an hour reduction include:
- Varsity athlete
- Part time job
- School field trips
- Conference Executive Committees
- ASUS Involvement
- EngSoc Involvement
If you feel your situation qualifies you for an hour reduction, please fill out the
hour reduction application
The deadline for the application is September 25th at midnight. If you have any questions please contact
the Communications Chair at
Hours can be transferred from one student to another (including guests), at a rate of 2-1. For example,
if you do 10 extra hours you can transfer those to a friend who will be credited with 5 hours.
If you completed takeover hours at last year’s Science Formal and are not attending Science Formal CXV,
you can transfer those hours.
If you have received an hour reduction, you cannot transfer hour reduction hours, but you can transfer
any other hours you have earned (ie. warehouse hours).
All hours retain their type when they are transferred (ie. regular, final). But overflow final week
hours that you have received will count towards your total hour requirement, as usual.
Please email firstname.lastname@example.org to
request an hour transfer, and include the following information:
- Your name
- Your net ID
- Recipient name
- Recipient net ID
How many hours you are transferring (and the type). i.e. 5 regular hours and 2 final hours becomes
2.5 regular and 1 final
The Sci Formal IT Managers will aim to complete hour transfers within a week after receiving the
request, so please check the hour logger then. No email will be sent to say that it has been completed,
so make sure to continuously check the hour logger after submitting this request.
Please note that if you and/or the recipient have not signed in to the online hour logging system your
hour transfer may be delayed beyond a week.
Buying Out Hours
Hours can be purchased during final week in Grant Hall along with the remaining amount for the ticket to
attend the formal.
- Regular hours: $15/hour
- Final Week hours: $20/hour
Dates and Prices
Sci’ 19 Tickets: $140 (SUBJECT TO CHANGE) ($70 deposit)
A $70 deposit for the Science Formal ticket will be sold through email during Week 3.
We can accept Visa, Mastercard, and American Express. The window to purchase this deposit
will close on SUNDAY, SEPTEMBER 30, 2018 AT 5:00 PM. If, for any reason you cannot make this
window, please reach out to Cameron Butler, the 2018 Sci Formal Finance Chair, with your
reasoning at email@example.com.
Please note, according to Canadian law, deposits are not required to be refundable.
Because of this, no refunds will be given after the deposit is paid, except for extenuating
The Sci Formal committee reserves the right to decide what is considered an extenuating
If you would like to request a refund, please contact the 2018 Sci Formal Finance Chair, Cameron Butler, at
You do not need to have your hours completed to reserve your ticket. You will pay the remaining $70
(Subject to Change) after you have completed all your hours in final week. Buying the rest of your
ticket is the last step. At that time, any hours not completed must be purchased if you wish to pay
the remaining part of your ticket.
Guest Tickets: $170 ($80 deposit)
Guest ticket deposits will be purchased during Week 4 through email, after deposit sales for Sci’ 19
have been completed. We can accept Visa, Mastercard, and American Express. The window to purchase a
guest ticket deposit will close on SUNDAY, OCTOBER 7, 2018 AT 5:00 PM. If for any reason you cannot
make this window, please reach out to Cameron Butler, the 2018 Sci Formal Finance Chair, with your
reasoning at firstname.lastname@example.org. The remaining $90 (Subject to Change) will be paid
during Final Week, just like Sci’ 19 tickets. As with Sci’ 19, guests that are required to do hours do
not have to have their hours completed to reserve their ticket, but must have them completed to buy
the second half of the ticket. Any hours not completed can be bought out, as with Sci’ 19.
Any questions regarding any of this information should be directed to Cameron Butler, the 2018 Sci Formal
Finance Chair, at
Due to capacity limits on our venue, a limited number of guest tickets are available, decided by a lottery.
A guest ticket would be issued to any person not in Queen’s Engineering Sci 19 (i.e. 3rd year Queen’s Con-Ed
Student, Class of 2015 McGill Graduate).
During Week 3, when engineering tickets are being purchased online, there will be a separate form for engineers
to fill out in which they will indicate the guest they would like to bring, along with their contact information.
No two people can put the same person down for a guest ticket. This form will close on SUNDAY, SEPTEMBER 30, 2018
AT 5:00 PM along with the engineering deposit sales. Once we understand the number of spots we have left over after
the engineers have purchased their tickets, we place the guests indicated from the form that week into a lottery
to fill the rest of the remaining spots (in some years, lotteries aren’t necessary as we have enough spots, so
By 5 Pm on Monday, October 1, 2018, all the guests in the form will be emailed indicating whether they have a
reserved ticket, or if they are on the waitlist to receive a ticket.
If you have received a ticket, you have until SUNDAY, OCTOBER 7, 2018 AT 11:59 PM to complete your deposit purchase
following the process described above.
Guests who attend Queen’s are required to complete hours (but not while on the waiting list), and guests who do not
attend Queen’s are not required to complete any hours.
Please direct any questions related to guest tickets to the 2018 Sci Formal Finance Chair, Cameron Butler,
During Final Week, there will be an online system similar to the one for the first deposit in which you
can purchase the remaining portion of your ticket, any pre-paid drink tickets, and buy out your remaining
hours if necessary. During Final Week, you will be able to pick up your purchased ticket in Grant Hall.
Before going to pick-up your ticket, please visit the sign-in desk to verify that your hours are completed.
Once verified, visit the ticket pick-up desk and pay for the remainder of your ticket.
Any questions about this information can be directed to the Sci Formal Finance Chair, Cameron Butler, at
The warehouse is located at
37 Rigney Street, Unit 6 and 7, Kingston, ON.
A shuttle will be provided to get students to and from the warehouse. The shuttle will be done on a
first come first serve basis. A shuttle will be leaving at the start of the warehouse time, and will run
approximately every 30 minutes.
The shuttle driver will pick students up in from the ILC atrium, please line up along the wall across
from the benches, with the first person / next in line person closest to the Engineering Society Lounge.
What to do when you get to the Warehouse?
Sign into the hour logger and hour logging books, your STUDENT CARD IS REQUIRED.
IF YOU DO NOT SIGN IN/OUT OF BOTH THE BOOK AND THE COMPUTER YOUR HOURS WILL NOT COUNT.
Science Formal is arguably the longest-standing tradition of Queen’s university. It has become one of
the most highly anticipated events at Queen’s and offers invaluable project management, construction,
and teamwork experience to the fourth-year engineering students for which the event is planned.
The history of the Science Formal isn’t exact, but it is generally accepted that it dates to the early
1900s where it began as a simple dance. It was the class of 1923 that first included more ambitious
visions such as large structures and waterfalls. More elaborate themes started in 1927 with the Japanese
Gardens. By the 1940’s, the development of major themes for the event was firmly established and the
Science Formal was – and still is – an incredible event.
Fundamentally, the Science Formal is planned and executed each year as follows: the graduating students
choose a theme for the event and Grant Hall and select parts of Kingston Hall are decorated according to
this theme. The signature piece of the Formal is a huge structure in the centre of Grant Hall that
varies year to year, depending on the theme. Recent Formals have celebrated such themes as Sci’07’s
Scientia Septem Semper Parvulus (Peter Pan), Sci’08’s Broadway with its own Times Square,
Sci’09’s Corruptiornamentumnovern (James Bond) with an airplane and two watch towers filling
Grant Hall, Sci’10’s Exordiumeximius, with a large Babylonian pyramid surrounded by the Hanging
Gardens, Sci’ 11’s Solemnitasplagiariusterra (Planet Earth) with rooms incorporating the
variety of nature offered by the earth, and Sci ‘12s Grandaeurbesorbis (Great Cities of the
The Science Formal provides the graduating students with unparalleled undergraduate experience in
design, construction, creative thinking, problem solving, leadership, management, and teamwork. It
truly is an incredible event, marking the culmination of 4 years of engineering at Queen’s.